Rules of lease

Allotment garden plot rules

The rules have been validated by the Technical Services Committee on 29 January 2020

1. Renting

1.1 By paying the annual rent for the allotment plot, the leaseholder receives the lease to the allotment plot owned by the city. The lease agreement is valid until further notice. If cultivation of the allotment plot has not begun by the end of June or the allotment plot is covered in weeds and hay or by other things, the agreement will be dissolved, the leaseholder will lose their lease right to the allotment plot and the City is entitled to rent it to someone else.

The invoicing period is 1 January–31 December. If the agreement is concluded after 1 July, no plot fee will be invoiced for the current year. The agreement must be terminated in writing. The size of the plot will affect the amount of rent starting from 2021.

1.2 The leaseholder must be at least 18 years of age and the same leaseholder can only rent one plot at a time. The leaseholder may not assign the plot lease agreement to a third party. If there are plots still vacant in the area on 1 June, a leaseholder may temporarily be assigned a second plot. The additional plot must, however, be relinquished at the end of the season if new cultivators express their interest in the area’s plots. * This paragraph applies only to new cultivators starting from 29 January 2020.

1.3 By signing the lease agreement, the leaseholder commits to following the allotment garden plot rules. The leaseholder is responsible for the correctness of their contact information.

The rent must be paid by the due date. One payment reminder (Svea collection) will be sent for an unpaid invoice. If the invoice is still outstanding after the payment reminder, the City will dissolve the agreement.

Due to violation of the rules or inappropriate activity or behaviour of the leaseholder, the City may decide to terminate the plot tenancy unilaterally by giving notice. In such cases, the plot fee is not returned.

1.4 The leaseholder must tidy up the plot during the term of notice. If notice is given for the plot during the year, a written notification must be submitted two weeks in advance. Any perennials and equipment to be left on the plot must be agreed separately with the customer coordinator. The city is entitled to invoice in full any emptying or cleaning costs of the allotment plot from the leaseholder. The minimum charge to be invoiced is €100 + cleaning costs in their full amount.

2. Cultivation

2.1 The plot may only be used for cultivation, but 25% may be assigned for recreational seating.

2.2 The plot must be cultivated and kept tidy. If a cultivator has a temporary impediment (e.g. sickness, accident), they must contact the customer coordinator.

2.3 The allotment plots are meant for outdoor cultivation. Plants must be placed so that they can be cared for from within the plot in question and in a manner not causing disturbances to other cultivators. In addition to useful plants and flowers, berry bushes and dwarf/miniature fruit trees that grow to a maximum height of 2 m may be grown on the allotment plot. The cultivator is responsible for keeping their plants, including roots and crowns, within their own plot.

2.4 Planting and cultivating of alien species is forbidden. The cultivator must also report all sightings of alien species in area to the city. Alien species are defined in the Decree and Act on Managing the Risk Caused by Alien Species.

2.5 Passageways at edges of allotment plots must be left clear to provide unrestricted access to other plots. Passageways must not be cultivated. The City will remove all cultivated plants found on passageways.

2.6 It is allowed to use in cultivation a light-structured seasonal greenhouse or plastic tunnel with a max. height of 2 m and a max. surface area of 2.5 m2. Any such structures used for cultivation must be removed for winter. The city does not allow any permanent greenhouses on the plots. A greenhouse must be located in such a way that it does not disturb neighbours or access to plots. A greenhouse is only allowed for large plots of approximately one hundred square metres.

2.7 The plot may make use of raised beds of a maximum height of 40 cm. Raised beds may have timber edges. Digging planting holes and ditches deeper than 20 cm is forbidden.

2.8 Tools may be stored in a box (maximum dimensions: length 2 m x width 1 m x height 1 m). Cultivation and tool boxes may be left on the plot for winter and their maximum number is two.

2.9 Permanent structures, such as canopies, patios, stone edging or similar may not be constructed at the allotment plot. The City is entitled to remove all unauthorised allotment plot structures and invoice the cleaning costs in full + an agreement fee of €100 from the leaseholder.

2.10 The plot may be enclosed by a light-structured fence of plain colour with a maximum height of 120 cm (e.g. plastic-coated wire mesh). The cultivator must be able to remove the fence if the City of Espoo needs to carry out maintenance work in the surrounding areas. Repellent ribbons are allowed.

2.11 Two or more plots may not be connected or enclosed together with a continuous enclosure. The passageways in between the plots must be kept available to all to allow the City to perform maintenance work in the area.

2.12 Light-weight pieces of garden furniture (stackable/collapsible), wooden garden tiles and parasols are allowed on a plot.

2.13 Water points may not be fitted with any extra parts, nor can any parts be removed from them. The use of sprinklers is forbidden. It is recommended to acquire a large neat-looking container for storing irrigation water at the allotment plot. The cultivator must immediately report to the City any leaks detected in the irrigation system and turn off water if necessary.

2.14 The use of chemical plant protectants and pesticides is not allowed in cultivation.

2.15 Manure and fertilisers may be stored only in sealed bags or barrels for own use. Only compost manure is allowed.

3. Waste management

3.1 The leaseholder is responsible for keeping their plot and its immediate surroundings tidy and pleasant-looking. The leaseholder must take away all large pieces of waste at their own expense. There are mixed-waste bins in the areas but it is forbidden to leave any rubbish next to them.

3.2 Plant residues must be composted in a composter or compost frame at the allotment. Manure cannot be composted in a composter at the plot. A composter may be left on the plot for winter. It is forbidden to pile up plant residues and litter in the surroundings of the garden allotment area. The garden allotment areas where a shared composter is available for use are separately mentioned on the website of the City of Espoo.

3.3 It is forbidden to bring or store items not needed in cultivation at the allotment plot (e.g. water basins, car tyres, sofas, household appliances). Allotments are not reuse/storage areas for items not needed in cultivation. The City is entitled to dispose of such items from the allotment and invoice the cleaning costs in full + €100 from the cultivator.

3.4 Damming of public area trenches and covering them with tarpaulins or other items is forbidden.

4. Boundaries

4.1 Moving plot boundary markers in the area is forbidden. All costs arising from resolving unclarities in allotment plot boundaries will be charged in full to the person having performed such acts.

4.2 The cultivator must keep vegetation at the edge of passageways to a low height and the passageways accessible.

5. Other things

5.1 The City is not liable for any damage to the plants or structures at the plot caused by vandalism or natural disaster.

5.2 Portable charcoal grills are allowed. Making an open fire at the plot is forbidden. Burning rubbish and other waste in forbidden. Cultivators must observe laws and ground fire and forest fire warnings that are issued. All fire-making is forbidden when the above-mentioned warnings are in force.

5.3 Pets are allowed as long as they do not cause disturbance to others or the surrounding nature and remain on the cultivator’s plot.